1. Introduction

KidCademy is committed to safeguarding and promoting the welfare, safety and wellbeing of every child who uses our online learning services.
We believe that all children have the right to learn in a safe, supportive and respectful environment — free from harm, neglect, bullying or discrimination.

This policy outlines the procedures, expectations and responsibilities that ensure children remain safe while attending KidCademy’s online classes.

2. Our Commitment

KidCademy ensures that:

• Children are safe during all online lessons
• Teachers maintain professional boundaries at all times
• Any safeguarding concerns are recorded and acted upon
• All communication is transparent and appropriate
• Parents and teachers work together to protect children
• Lessons follow UK safeguarding standards adapted for GCC context

Safeguarding is everyone’s responsibility — staff, parents and children.

3. Scope of the Policy

This policy applies to:

• All KidCademy teachers and staff
• All children attending lessons
• All parents/guardians
• Any third-party support partners

It covers all areas of online learning including:

• Live lessons
• Homework submission
• WhatsApp communication with parents
• Recorded lessons (where applicable)

4. Safeguarding Responsibilities

4.1 KidCademy Teachers Must:

• Maintain a safe, respectful online classroom
• Report any safeguarding concern immediately to the Safeguarding Lead
• Keep communication with families professional and appropriate
• Ensure cameras are ON for safety and engagement
• Use only KidCademy-approved platforms for communication
• Not contact children privately for any reason
• Follow KidCademy behaviour, attendance and reporting protocols
• Complete safeguarding training as required

4.2 Parents/Guardians Must:

• Ensure their child is supervised appropriately
• Ensure the learning environment is safe and appropriate
• Have their child’s camera switched ON during lessons
• Avoid recording lessons without consent
• Avoid engaging in conversations with the teacher during live lessons
• Report any concerns directly to KidCademy

4.3 Children Must:

• Behave respectfully towards teachers and other students
• Keep their camera ON
• Avoid sharing personal information
• Tell a parent or teacher if something feels uncomfortable or unsafe

5. Online Safety Requirements

To protect children during online lessons:

5.1 Cameras

Children’s cameras must stay ON throughout the lesson unless previously agreed with the teacher.

5.2 Environment

Children should join lessons from:

• A quiet, safe space
• A shared family area where appropriate
• A space without inappropriate background activity

5.3 Screen-Sharing & Chats

Teachers may share their screen for teaching purposes.
Children must not:

• Share screens without permission
• Send inappropriate messages in the chat
• Share personal details (address, number, school etc.)

5.4 Recording Lessons

Recordings (if enabled) are used only for safeguarding and revision.
They are stored securely and not shared publicly.

6. Communication

• All communication is directed to parents only, never to children.
• WhatsApp communication is strictly limited to academic updates, scheduling and parent queries.
• No teacher will have private communications with a child offline.

7. Responding to Safeguarding Concerns

KidCademy takes any safeguarding concern seriously.

If a teacher notices:

• Concerning behaviour
• Visible distress
• Signs of harm, abuse or neglect
• Inappropriate interactions
• Unsafe background environment
• Concerning information shared by the child

They must:

1. Record the concern
2. Report immediately to KidCademy’s Safeguarding Lead
3. Follow further instructions as required

Parents will be contacted if appropriate.

If a child is at immediate risk, KidCademy may contact appropriate authorities in the child’s country of residence.

8. Code of Conduct for Teachers

KidCademy teachers agree to:

• Always act in a professional manner
• Never share personal contact details
• Never accept inappropriate behaviour
• Maintain clear teacher–student boundaries
• Use positive behaviour management
• Never engage in one-to-one private video calls without parental knowledge
• Not discuss adult issues or personal life with children

Teachers must show:

• Respect
• Patience
• Kindness
• Professionalism

9. Use of Technology

To keep children safe:

• Only approved platforms (Zoom) are used
• Class links must not be shared publicly
• Teachers use waiting rooms to admit students
• Files and resources shared are child-appropriate
• Parents must supervise young children (Reception–Year 1) when needed

12. Policy Review

This policy is reviewed annually or sooner if:

• New legislation is introduced
• Online safety guidelines change
• Concerns arise requiring policy updates

Last reviewed: December 2025
Next review: December 2026